Get Involved FDP: Phase 1

Phase 1 FAQ

Updated April 13, 2019

Utility Upgrades:

Are they really necessary?

As our team has discussed how to move forward in the most efficient way possible, we determined that starting with the utility upgrades made the most sense. But we have been asked why we need to upgrade our services, when everything is working now.

In short, when the final construction is complete (Phase 3) the new, larger building will have higher utility needs – and it is cheaper in the long run to make those upgrades now, so we’re not tearing up a newly paved parking lot or making holes in new facilities at future stages of construction.

Any major renovation to the existing building, or new construction, requires sprinklers, for which the existing water service is inadequate. Likewise, the sanitary sewer is not adequate for the proposed Education Centre and future phases of development. Furthermore, the power transformer and telephone services are located where the new building is going to be constructed.

Finally, in 1997 the church committed to the City of Spruce Grove that we would pave the parking lot within ten years. Paving our lot will require the installation of a storm water drainage system. In short, it is cheaper and makes common sense to upgrade all utilities now, so we’re not tearing up a newly paved parking lot in the future.

Financial Questions

What is the expected cost of Phase #1?
$4 – 6 million.

Why is there such a large range in the expected cost?
The early cost estimates are around $5.3 million.  This will change as exact design details are decided, and contracts are awarded.  These costs will also change depending on how long it takes to get the project started.  

Volunteer time and gifts in kind will help to lower the costs of the project.

How much money is required to begin complete construction?
1/3 cash on hand, and 1/3 pledges (3-year commitment) is required before the project can begin.
We have the opportunity to seek 1/3 financing, if necessary.

How can we afford this if the church isn’t even meeting its current budget?
Meeting budget and actual revenue/expenses are two different things.  Our church’s giving is currently higher than monthly operating expenses.  However, it is a concern that we are not meeting the budget approved by the Board of Elders.  The board and staff are continuing to monitor this shortfall, and adjust their expenses accordingly.

We currently have two choices for our church; both of which will require a capital campaign:
    i.  Phase #1 (up to $6 million) to meet the needs of the community that is growing around us, and allow for increased opportunities to serve; or
    ii.  Revitalize the space we currently have (estimated cost $2.4 - $3.4 million, plus any other facility needs that may be discovered during the renovation process).

A project like this is a large undertaking financially; that is why we have been - and continue to – blanket our steps with prayer, asking God to continue to direct us.

What is the estimated increase in incremental operating cost?
Our buildings square footage will be increasing, which will increase operating costs.  However, with advancement in technology we feel there will also be an improvement in efficiency of the new building with reduced heat loss, LED Lighting, etc.  

The amount of money raised upfront for this project will also be a factor for operating costs.  If we are required to finance a significant part of the construction, we will be adding costs to the general budget.  The more cash on hand we are able to commit to this project in the early stages, the less this financing will affect the operating costs.

Timelines & Phasing

When will construction begin?
Upon acceptance of the vote to move forward with Phase #1, construction will begin when sufficient funds are achieved to meet the requirements of 1/3 cash on hand (approx. $2 million), 1/3 pledged over 3 years, and up to 1/3 financed (if required).

Preliminary target is to begin construction in the spring summer of 2018.

Some work may begin prior to the main construction, such as utility upgrades.

What does Phase #1 include?
Phase #1 is the Christian Education Centre which is a two-story building with full basement providing three floors of ministry space.  It includes classrooms, washrooms and storage.

When will there be an information brochure available on Phase #1?
Currently we are working with the report that was presented by the future development team in May of 2016 which included all three phases.  If the vote is in favour of Phase #1 development, we will put together a condensed version of the report focusing on Phase #1.

When will Phase #2 start?
We anticipate Phase 1 will take 2-3 years.  It makes the most sense, for multiple reasons, to start Phase #2 as soon as Phase #1 is complete, but this will depend on where our church is at, and how our finances look at that time.

Phase 2 and 3 are in response to church growth nearing the capacity of the sanctuary and the start of consistent use of the gymnasium for overflow seating. We believe that will occur with completion of Phase 1 and paving of the parking lot.

Where will children’s ministries being held during Phase #1 construction?
Phase #1 will be built as a standalone building, and tied in as development takes place.  

The current children’s ministry facilities will not be impacted until after Phase #1 construction is complete.

How long will we have no gym?
The current gym will not be impacted until after Phase #2 is complete. As Phase #2 includes building a new gym, with our current phasing plan our church will never be without a gym.

Facility Questions

Is the kitchen large enough?
The kitchen will be re-designed and built to meet the needs of the church; the specific details of what this new kitchen looks like will be determined as we work with the architect.  

The drawings that are displayed now are concept drawings, and will be tweaked as the designs are finalized.  

The kitchen development is planned for Phase #2.

Should the kitchen have an Exit/Entrance to the Exterior?
Good question!  We will make sure that is asked when we get to Phase #2.

Is the children’s ministry space large enough to accommodate the anticipated attendance increase once Phase #3 is completed (increased sanctuary capacity)?
The current design for the children’s ministry space (the Christian Education Centre) is approximately double the current space.  

The sanctuary space will not quite double under the current plan, which we anticipate to be a good ratio of sanctuary to children’s space.  

The specific design of this space will be evaluated at the project moves forward.  

What is the size of the gym?
The gym that is planned for Phase #2 is a standard high school gym size, but final design will be completed with ongoing planning with the architect.

What pastor/pastors will be in charge of the chapel, and sanctuary?
The chapel and sanctuary plans are a part of Phase #3.  The senior pastor and staff will continue to oversee how the church is run/utilized at that time.

It is not the intention for the chapel and sanctuary to be different Sunday services, with different pastors, but to allow for multiple events to take place at the same time.  For example, small weddings, prayer meetings and funerals could be hosted in the Chapel, leaving the sanctuary open for larger meetings and events.

Is it a good idea to have the chapel so close to the sanctuary when there could be different types of events taking place, with different emotions (wedding and a funeral)?
There are pros and cons to the placement of the chapel in relation to the sanctuary.  For the situation of a wedding and a funeral on the same day, this can be managed through scheduling to make good use of space, times, set-up and teardown; allowing both events to take place on the same weekend or even day.

Why are we choosing shrubs that are full of large thorns that kids and others won’t want to be around?
The drawings are concept drawings.  A landscape architect will be involved to secure permits, and to assist in choosing the best trees and shrubs for the church’s many needs.

Is there not more desire to have a bigger library and study area?  This could accommodate computer access, courses and training.
The library area is planned to be renovated as part of Phase #3, so this will be looked at in more detail when the architectural drawings for Phase #3 are developed.

The current drawings are concept drawings and will be re-vamped as the process goes forward, looking at all areas of the building, including current and future needs.

Are we planning for Phase #1 and the proposed changes to be done on the current site?
Yes, the Future Development Team was asked to develop a plan to use our current site in the most efficient manner.  The first step is to proceed with Phase #1.

In previous consultations the Church Board did look at options to build at a new location, but using our current site was deemed to be a better option.

Role of the Congregation

How can I get involved?
Give Financially (now and through pledge commitments)

Could we have a corporate/church prayer time for the project?
Absolutely.  The church has prayer times taking place in and for the church on a regular basis, and our prayer warriors have included the church development among their prayer items.

We welcome you to join a prayer meeting that works for you.  Check in with the office to find out when these prayer meetings are being held.

How can I vote to move this project forward if I don’t have more information?
We understand that not all of the details are available.  However, we are at a point where we will need to spend money in order to provide additional details.  

As we want to ensure that we have the support of the congregation before spending additional money on this project, we are looking for the membership’s support – by way of a vote – prior to spending funds on this project.

If the vote is in the positive, the Future Development Committee and Board of Elders are committed to continuing to communicate with the congregation as the process develops, and to provide additional opportunities for input.

If the church already voted against a new build, why are we still discussing it?
The vote to move forward on Phase #1 is the first time the congregation has been asked to vote on whether or not to invest in the expansion and renovation of our church. In the past discussions have taken place around our building, and the possibilities to move offsite.

Furthermore, it is now known that our current building requires a significant investment to maintain its functionality.  Some of these costs will be dealt with in the event that we move ahead with Phase #1 (we will also benefit from having some new facilities).  

The Board and the Future Development Team felt it was wise to allow the congregation (both members and regular attenders) to decide how best to direct the funds: to move forward with Phase #1, or to raise funds to repair what we already have.

When will we hear more giving/stewardship teaching from the pulpit so that more people understand the importance of giving and serving in the church?
This is happening right now, as Pastor Scott gets into II Corinthians 8!

How can I become a member so that I can speak into the direction of the church?
Pastor Art or a member of the board would be happy to discuss the merits and process of membership with you!

Membership is important to be able to show commitment to the church and to be involved in the voting process.

We are asking that both members and non-members vote on April 19th and 23rd so that we know that we have the buy-in of a larger group moving forward with Phase #1.

I have some expertise that may be beneficial to this project.  How do I communicate this and get involved?
Contact information and details of what you can and are willing to provide can be emailed to here.

We appreciate the eagerness to be involved with this project we have already heard from many members of our congregation.  At this time, we are not sure which skills and expertise we will be able to use, but we know that many hands make light work!

The Future Development Team wants to hear from every willing member of the body, so we know what help may be available when the time comes.

What areas of help are required?
Many hands make light work!!  The list of help that will be required to complete this project is long and extensive.  Here are some examples of places that we may be able to use assistance:
• Construction experts
• Trades people: electricians, HVAC, plumbing, framing, flooring, drywall installers, dry wall tapers, painters, etc.
• Marketing type development, such as videographers
• Landscapers
• Cleaners
• Food preparation
• Prayer warriors
• Child care workers
• Willing hands
• And many others

How can I give a pledge to this project?
Once the motion is passed to move forward on Phase #1, we will move forward on the fundraising campaign.  

Pledge forms are available to anyone who is ready to begin this process sooner – please speak to a member of the team, or email here.

Please email any further questions or comments about Phase 1 to the Future Development Team here!